Experienced Executive Office Administrator – Global Real Estate and Facilities
| Company | The Boeing Company |
|---|---|
| Location | Seattle, WA, USA, Chester, PA, USA, Mesa, AZ, USA, North Charleston, SC, USA, Hazelwood, MO, USA |
| Salary | $51600 – $81650 |
| Type | Full-Time |
| Degrees | |
| Experience Level | Mid Level, Senior |
Requirements
- 3+ years of experience managing executive schedules and calendars using Microsoft Outlook
- 3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
- 3+ years of experience with MS Word, Excel, Outlook, and PowerPoint
- Experience coordinating/processing business travel arrangements using Concur or a similar travel & expense management program; generating expense reports for business travel & reconciling corporate credit card charges
Responsibilities
- Prioritizes, manages and schedules executives’ calendars and availability for efficient use of time
- Coordinates and processes domestic/international business travel arrangements for 3 – 4 executives
- Monitors travelers’ logistics, generates expense reports, assists in reconciling corporate credit card charges; ensures timely/accurate reimbursement
- Plans and implements logistics for executive level internal and external events
- Tracks and maintains information relative to department and business operations
- Creates, edits and maintains electronic and written communications
- Verbally communicates a wide variety of information to multiple audiences and conveys a positive attitude to all those within the organization
- Coordinates with appropriate focals to support the acquisition and maintenance of resources; orders and maintains office supplies
- Tracks and maintains designated conference room schedules for availability and efficient use of resources
- Advises and provides virtual OA support for several locations across the country
- Works under limited supervision
Preferred Qualifications
- Extensive customer service skills
- Effective professional written and verbal communication skills
- 3+ years of experience managing executive schedules and calendars across multiple time zones
- 3+ years of experience partnering with executives to align with operating rhythm/cadence for executive leadership teams
- 3+ years of experience managing and organizing multiple deliverables and deadlines with minimal direction
- Team player, experience working in a collaborative environment