Experienced Administrative Assistant – Private Funds Group

Americas

New York

Private Funds Group

Group Description: Evercore Private Funds Group (PFG) provides comprehensive, global advisory and capital raising services to select private fund sponsors. PFG’s clients include general partners pursuing a wide spectrum of alternative investment strategies and asset classes, including buyout, growth equity, private credit, infrastructure, energy and power, and real assets. PFG advises and executes on all aspects of the fundraising process, including competitive positioning and market assessment, preparation of marketing materials, investor introductions, and capital closings.

What is the Position? Evercore is seeking an Administrative Assistant to support the Distribution professionals within the Private Funds Group in the New York office. This position is hybrid and overtime eligible.

Primary Responsibilities: This role will assist multiple senior individuals, requiring extensive calendar management and travel coordination. The Administrative Assistant will also work closely with the broader Support Team to ensure seamless operations. This position is well-suited for a highly organized, proactive, and detail-oriented individual who thrives in a fast-paced, dynamic environment and can anticipate needs while effectively managing multiple priorities. The Assistant’s primary responsibilities will include, but are not limited to, the following:

• Provide high-level administrative support to Distribution professionals in the New York office.
• Manage extensive calendar scheduling, including coordinating complex meetings across multiple time zones.
• Organize and book frequent travel arrangements for team members, ensuring seamless logistics.
• Process and reconcile monthly expense reports for Distribution professionals.
• Assist in the preparation, printing, and shipping of materials on behalf of the Distribution team.
• Liaise with internal and external parties on various projects and tasks, including handling complex scheduling requests.
• Plan and organize client events, including cocktail parties, happy hours, dinners, and lunches.
• Maintain strong communication and follow-up on outstanding tasks to ensure efficiency.
• Collaborate with the broader Support Team to enhance operational effectiveness.
• Answer emails and provide general administrative support as needed.

Specific Qualifications:

• Minimum of 5 years’ experience in an administrative role, preferably in finance or professional services
• Mastery of Outlook, Teams, and Zoom; proficiency in Word and Excel; aptitude to learn new software and systems
• Strong experience managing complex calendars and travel coordination
• Excellent critical thinking and problem-solving skills, with a proactive approach to anticipating needs
• Exceptional time-management skills with the ability to coordinate multiple projects simultaneously and prioritize effectively in a fast-moving environment
• Strong written and verbal communication skills
• High attention to detail and accuracy in execution of responsibilities
• Flexible team player who is adaptable, highly energetic, and thrives in a dynamic, fast-paced setting
• Self-motivated with a high level of initiative and the ability to work independently while staying engaged with the broader team
• Strong follow-through and ability to take ownership of responsibilities with enthusiasm

About Evercore: Evercore (NYSE: EVR) is a premier global independent investment banking advisory firm. We are dedicated to helping our clients achieve superior results through trusted independent and innovative advice on matters of strategic significance to boards of directors, management teams, and shareholders – including mergers and acquisitions, shareholder advisory, restructurings, and capital structure. Evercore also assists clients in raising public, private capital, delivers equity research, equity sales and agency trading execution, in addition to providing wealth and investment management services to high-net-worth individuals. Founded in 1995, the Firm is headquartered in New York and maintains offices and affiliate offices in major financial centers in North America, Europe, the Middle East, and Asia. For more information, please visit www.evercore.com.

Inclusion and Equal Opportunity Employment: Evercore is an equal employment opportunity employer and does not discriminate against individuals because of actual or perceived race, color, creed, religion, sex, pregnancy, national origin or ancestry, mental or physical disability, age, veteran status, military status, citizenship status, sexual orientation, gender identity or expression, genetic information, or immigration or citizenship status, or any other characteristic protected by applicable law (referred to as “protected status”), in accordance with applicable federal, state and local laws.

Expected Base Salary Range: $80,000-$90,000
In addition to a competitive base salary, employees may be eligible to receive a discretionary bonus delivered in the form of cash and/or deferred equity. Evercore also offers a variety of benefits and programs, subject to eligibility. These include, but are not limited to:

• Medical, prescription, dental, and vision insurance, including healthcare savings and reimbursements accounts
• 401(k) Retirement Plan  
• Life and disability insurance, including additional voluntary financial protection insurance
• Well-being resources and programs, including mental health and mindfulness programs, digital wellness platforms, well-being events, and targeted on-site health services
• Family-building and family-support benefits
• Paid parental, caregiver, marriage and bereavement leave
• Commuter benefits, health club membership discounts, and other corporate discounts
• Paid holidays, vacation days, personal days, sick days, and volunteer opportunities