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Executive Operations Partner – Ceo
| Company | Planet |
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| Location | San Francisco, CA, USA |
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| Salary | $114200 – $142700 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Mid Level, Senior |
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Requirements
- 4+ years progressive experience supporting CEO or equivalent executives at a dynamic, high growth company
- Ability to respond and thrive in a rapidly changing environment
- Advanced executive support capabilities ranging from travel and accommodations, heavy calendar management, business partnerships and creating presentations
- Maturity, resilience and professionalism working with internal and external high profile people, with the confidence to make important critical decisions when required
- Excellent organization with the ability to ensure others around you are similarly organized
- Ability to multi-task and navigating shifting priorities
- Experience with hyper-proactivity, always anticipating the needs of others
- Excellent attention-to-detail and big-picture thinking
- Excellent verbal and written communication
- Ability to find solutions with minimal direction
- Experience working with software and technologies that create for greater efficiency and resilience
Responsibilities
- Be the eyes, ears, hands and heart of our CEO—a brilliant visionary who cares a lot about the future of life on Earth
- Heavy calendar management and operational support in a dynamic environment, which time to time can be all hours of the day and week
- Manage domestic and international travel and itineraries to ensure Will’s comfort and timeliness to wherever and whenever they need to be around the globe (last minute re-bookings and modifications are standard!)
- Routinely engage with external stakeholders in person, by email, and, often times, by picking up the phone
- Communicate with Planet Board Members and coordinate Board Meetings, Committee Meetings, etc.
- Undertake pre-meetings for context & prepare CEO briefing packets. Interface with leaders on different internal teams to understand context and background for CEO meetings. Distill information into an “at a glance” format so it is easily referenced
- Anticipating needs of the CEO for meetings—checking correct attendance, checking practical details are working, especially for VIP meetings
- Attend meetings where appropriate and document/project manage the follow through on deliverables whether coordinating follow through of the CEO, Executive team or helping to delegate to teams as appropriate
- Take meetings for the CEO as surrogate when needed
- Task management including ensuring follow up from meetings both by Planeteers and external follow up
- Coordination of EAs of the company—a key oil in the machine for the machine to hum
Preferred Qualifications
- Ability to exceed expectations in dynamic environments
- Expert in Google Suite for work, Zoom, and PowerPoint
- Familiarity working at a global business with multiple offices and time zones
- Ability to forge excellent relationships and leadership within the local EA community for brain trust support
