Executive Office Administrator – Sustainability & Future Mobility

Executive Office Administrator – Sustainability & Future Mobility

Requirements

• 2+ years of experience providing office administrator support to a senior or higher-level manager
• 2+ years of experience making domestic and/or international travel arrangements and generating expense reports
• 2+ years of experience supporting calendars, travel, and meeting for higher level management
• 3+ years of experience composing and editing documents in Microsoft Word, Excel, Outlook and PowerPoint

Responsibilities

• Supports business operations and financial data management as needed
• Tracks and maintains information relative to department and business operations
• Creates, edits and maintains electronic and written communication such as memos, announcements, reports, presentations, meeting minutes and notes utilizing Microsoft Word, PowerPoint, Excel, Word and SharePoint
• Verbally communicates a wide variety of information to multiple audiences
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Prioritizes and schedules management-level employee time and availability for efficient use of time
• Creates and maintains group calendars and meeting notices for the directors and their teams
• Coordinates and processes domestic and international business travel arrangements
• Monitors designated business traveler’s logistics
• Generates expense reports
• Assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
• Collects and compiles data to provide visibility of status for traveler’s review and/or signature
• Tracks and maintains designated conference room schedules for availability and efficient use of resources as well as coordinates logistics for meetings
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
• Orders and maintains office supplies, distribution lists, and Boeing files and applications
• Supports logistics for executive level internal and external events
• Works under limited supervision

Preferred Qualifications

• 5+ years of experience with maintaining calendars and executive relationships
• 3+ years of experience converting data into a presentation
• 3+ years of experience in a role which required strong interpersonal and communication skills
• Experience as an Office Administrator supporting a Vice President
• Experience managing and organizing multiple deliverables and deadlines with minimal direction
• High School Diploma or higher
• Team player, able to work in a collaborative environment