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Executive Engagement Administrator
| Company | Spencer Stuart |
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| Location | Philadelphia, PA, USA |
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| Salary | $90000 – $100000 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Senior |
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Requirements
- Minimum of 5-7 years of experience as an Executive Engagement Administrator
- Strong project coordination/management skills
- Excellent Written and Verbal Communication Skills
- Expert User of Office Applications (Word, Excel, PowerPoint and Outlook)
- Typing speed of 65 WPM or more
- Experience working with a database is considered a significant asset
Responsibilities
- Provide administrative support to one or two dedicated executive search consultant(s)
- Prepare all production work associated with executing a search assignment from start to finish
- Close out completed searches and organize all material associated with the search in accordance with audit requirements
- Work closely with client organizations to schedule candidates for interviews with clients
- Ensure that clients are properly billed in accordance with any special terms
- Manage and maintain consultant(s) calendar and coordinate trip schedules
- Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses
- Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, Executive Assistant mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis.
Preferred Qualifications
- Experience in a professional services environment is preferable
- An undergraduate degree is desirable
