Executive Business Partner

Executive Business Partner

Requirements

• A minimum of 7 years of progressive, relevant experience (e.g., administration, business support, executive or administrative assistant)
• Previous experience supporting senior executives, ideally multiple concurrently. Previous experience supporting Investor Relations, including CRM systems, preferred
• Strong stakeholder management, communication, organizational, and proactive problem-solving skills
• Proficiency in common administrative and productivity tools, including Google Workspace and Concur
• Required to work on-site 2 days per week, with flexibility to travel to the NY office on an as-needed basis
• Available to offer support outside of normal business hours and travel internationally, as required

Responsibilities

• Facilitate seamless information flow by communicating updates to leaders’ teams, organizing meetings (agendas, minutes, action items), and coordinating team events/offsites.
• Manage the Investor Relations (IR) inbox by functioning as the primary point of contact for investor and sell-side inquiries, ensuring timely responses.
• Maintain the investor CRM system (IR Insights; Irwin) to track investor meetings for better insights and targeting.
• Support local / office services, including stocking the kitchen, being on-site for office vendors or visitors, and working with other ABPs and EBPs to ensure coverage.
• Proactively manage leaders’ complex calendars with meticulous attention to detail, ensuring each leader has agendas and pre-reads, while also making informed decisions on their behalf regarding scheduling conflicts and prioritizing commitments.
• Manage the IR calendar, which includes scheduling earnings preparations with key executives, ensuring timely completion of pre-earnings deliverables, and coordinating meetings between IR and brand experts for script and Q&A preparation.
• Schedule and manage logistics for IR events (conferences, roadshows, investor meetings), sell-side analyst meetings, and shareholder engagement calls (including travel, venues, materials), ensuring seamless execution and communication.
• Book and manage end-to-end travel arrangements for Leaders through the Company’s internal travel team, including itineraries, visas, and necessary assistance.
• Prepare and submit accurate expense claims in Concur on behalf of Leaders, and review/approve/decline direct reports’ claims, providing guidance and coaching as needed, in accordance with the Company’s Travel & Expense policy.
• Process invoices (in Concur) in a timely and efficient manner on behalf of the team(s).

Preferred Qualifications

• Previous experience in event/team meeting planning