Executive Assistant to the President

Executive Assistant to the President

Requirements

• High School Diploma, GED or Equivalent Certification
• 10 Years of experience supporting a senior executive level providing strategic counsel, technical expertise, critical analysis and acting as a trusted confidant, preferably in the financial industry, including areas of travel, communication, meeting coordination, reports, projects
• 10 Years of experience working with electronic office tools (Google Suite preferred)
• 7 years of experience in Communication: written and spoken communications

Responsibilities

• Be the primary contact for all things pertaining to the President of Capital One Canada and the Office of the President and represent the brand of the President with professional, enthusiasm, and optimism.
• Organize and coordinate logistics of executive meetings, events and offsites through heavy partnership and collaboration with other departments. Logistics include catering, room/venue booking, audio/video and other essential services as needed to ensure meetings run smoothly
• Prepare agendas and itineraries for meetings and attend meetings as needed, capturing and synthesizing minutes when required
• Generate and manage executive task lists layering in on judgment, timelines, and priorities
• Provide heavy and detailed proactive calendar management, interacting with both internal and external executives, assistants and other stakeholders to coordinate a variety of complex executive meetings. This will include accurate and verified subjects, attendees, supporting documentation and preparation
• Lead the executive administrative professional community, mentoring others and supporting community engagement and involvement (including, but not limited to, organizing team meetings, celebratory events and supporting the performance management cycle)
• Answer incoming calls and provide support as required by capturing detailed, inclusive messages that allow the executive to respond effectively, and screen executive emails to support prioritization
• Coordinate and book all travel and manage all expenses, including creating detailed itineraries and supporting sometimes frequent and time-sensitive changes as needed
• Assist the President and the Office of the President with the preparation and distribution of presentation materials, including decks, speaking notes, and so on
• Maintain the highest level of customer service externally and internally across the entire business

Preferred Qualifications

• Bachelor’s Degree
• Notary public
• Experience in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Forms, and sites for collaboration)