Executive Assistant & Office Manager

Demonstrated experience in Office Management and Executive Assistant roles, ideally within a fast-paced or high-growth environment.
Ability to anticipate needs, prioritise effectively, and understand the broader context when making decisions or supporting the leadership team.
Exceptional attention to detail, ability to manage multiple tasks and stay calm under pressure.
Clear, professional communicator across written, verbal, and digital channels.
Able to handle sensitive information with a high degree of confidentiality and discretion.
Comfortable with shifting priorities and flexible to support a growing, fast-paced organisation.
Enjoys working with diverse personalities, building relationships, and contributing to a social, inclusive team environment.
Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint) and travel booking systems.

Provide high-quality, proactive support to the Managing Director, North America, including diary management, internal and external meeting coordination, travel arrangements and other tasks as needed.
Provide support to other team members with scheduling as needed.
Collaborate with UK-based Executive Assistants to manage scheduling, priorities, and cross-regional alignment.
Coordinate logistics for internal and external meetings (both in-person and virtual), including workshops, tradeshows, etc.
Ensure timely processing of expenses and timesheets.
Book and manage domestic and international travel for North American team using the company’s travel booking system.
Cover for other Executive Assistants in US and UK.
Assist with office move currently scheduled for September 2025.
Support the smooth operation of our NY office, including managing supplies, vendors, and facilities.
Act as the first point of contact for all guests and office-related queries, ensuring a positive and efficient work environment.
Assist with the planning, coordination and execution of team events, meetings, and social activities.
Liaise with the London-based Operations team to ensure alignment on tools, processes, and standards across offices.
Ensure timely submission of timesheets and other routine administrative requirements for the North American team.