Executive Assistant & Office Manager
| Company | Unilever |
|---|---|
| Location | Minneapolis, MN, USA |
| Salary | $63000 – $95000 |
| Type | Full-Time |
| Degrees | |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- Prior Administrative Experience
- Attention to detail
- Great organizational skills
- Strong Microsoft Outlook/Office Skills
- Familiarity with shared calendar planning
- Excellent computer skills
- Excel at both verbal and written communication
- Think a step ahead on what needs could come up and be proactive and ready to resolve
- Genuine desire to meet the needs of others and help the TEAM succeed!
Responsibilities
- Assisting the office VP and Directors with calendar, expenses, travel, meeting planning, Leadership mtg + Agenda and special projects
- Updating the VP on any office information they need to be aware of along with general organization and coordination support
- Establishing and maintaining relationships with other Executive Assistants at Unilever and at the customer
- Work with and be the contact tech liaison for any work required in the office
- Work with property manager for access badges, track, delegate rights and help onboard new employees
- Confirm that employees that have left return access badges and equipment and are removed from system
- Obtain copies of new employee id/passports and I9 form completion to keep on file
- Input new employee into E-Verify
- Storage, Cleaning Office, Cable, any yearly contracts with office and community
- Schedule townhalls, help to set up room, screens, anything needed
- Create people slides and any other slides the VP needs to cover
- Work and liaise with security team to get up to speed and do the pertinent training modules
- Contact for shipping bills, changes to account, supplies etc.
- Work with cleaning and maintenance crew on repairs or extra better cleaning needed
- Setting up and changing guest WIFI every 6 months for the office
- Keeping up distribution list, cell phone list & birthday list for the office
- Set up, book a room, order meals create and distribute agenda for meetings
- Ordering all snacks and supplies for the office & kitchen
- Office correspondence for Team from VP, Office Management or corporate etc.
- Help to get product ordered, baskets made and schedule pickups
- Ordering and organizing all office meals
- Letting employees know when they receive boxes or mail
- Helping the Directors/Employees with special projects when requested
- Working facilities team on all office projects such as remodel and work done, new furniture etc.
Preferred Qualifications
-
No preferred qualifications provided.