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Executive Assistant – Marvel Games
| Company | The Walt Disney Company |
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| Location | Burbank, CA, USA |
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| Salary | $64300 – $86200 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Senior |
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Requirements
- 5+ years of experience supporting business executives in an administrative role
- Proven success in partnering and interacting with all levels of employees including executive leadership
- Strong proficiency with standard office and collaboration tools such as Microsoft Outlook, Word, PowerPoint, Excel, Teams, Slack, etc.
- Tech-savvy and willing to learn new skills, including the use of AI assistance
- Professional and highly discreet while maintaining absolute confidentiality
- Effective communication skills, including diplomatic and professional handling of all forms of communications
- Ability to be proactive, resourceful, flexible, and responsible
- Preparing and sharing meeting minutes
- Extremely well organized and attentive to detail
- Domestic travel is required for this role
Responsibilities
- Thoughtfully manage complex calendars, protecting your executive’s time through strategic calendar management and vetting a variety of meeting requests
- Work closely with the Operations team and executive leadership on activities, projects, meetings, event planning and office logistics
- Build travel itineraries, book travel arrangements and handle Travel & Entertainment expenses for your leader and/or team
- Proactively resolve issues and pitch in to help
- Coordinate onboarding/offboarding of team members
- Process and track payments to vendors using SAP
- Track team time off using Labor Reports in SAP
- Plan recognition and team events
- Order supplies and equipment along with other office management duties
- Schedule and host Zoom/Teams meetings which could include presentation-sharing
- Attend meetings to take notes and follow-up on action items
- Prepare professional PowerPoint decks and reports to be shared with leaders and stakeholders
- Ensure the executive is prepared for meetings and events
- Research and report on specific topics as required
- Handle other increasingly challenging projects as appropriate
Preferred Qualifications
- 7+ years of experience supporting an executive at the Vice President level
- Experience within the gaming industry and understanding of video games is a plus
- Working in a large publicly traded company
