Executive Assistant – Marketing
| Company | HarbourVest |
|---|---|
| Location | Boston, MA, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Senior, Expert or higher |
Requirements
- Especially well organized and diligent
- Proactive and resourceful
- An excellent communicator, both written and verbal
- Adept at multitasking and prioritizing tasks efficiently
- Comfortable working independently and collaboratively
- Experienced with Microsoft technology tools
- Familiarity with expense remittance processes and invoices and general accounting practices a plus
Responsibilities
- Schedule meetings and maintain outlook calendars for senior marketing leaders
- Plan team events, including offsites
- Coordinate domestic and international travel arrangements
- Consolidate and submit expense reports as requested
- Assist with researching new vendors
- Assist team in coordinating and expediting invoices and serve as primary liaison with accounting
- Support ad hoc projects
Preferred Qualifications
- Ability to work independently as well as part of a team
- Ability to interact confidently with all levels within the firm in a professional manner
- Able to learn quickly and use/navigate several applications and databases
- Experience with Microsoft technology tools and a willingness to learn additional applications
- A sense of humor and ability to not take oneself too seriously. We also encourage strong opinions about food and pop culture!
- Bachelor of Arts (B.A) or equivalent experience
- 5-10 years administrative experience in a corporate setting preferred