Executive Assistant III

5+ years of experience providing executive-level administrative support
Strong organizational and multitasking skills with impeccable attention to detail
Ability to anticipate needs, think critically, and offer proactive solutions
Excellent written and verbal communication skills with a professional demeanor
Highly adaptable in a dynamic, fast-paced environment
Strong problem-solving skills with a resourceful, self-starter mentality
Ability to handle sensitive information with discretion and sound judgment
Experience managing multiple executive calendars and prioritizing requests

Manage daily mail operations for the global headquarters, including receiving, scanning, and routing physical mail to the appropriate internal contacts in a timely and secure manner
Develop and execute a strategic scheduling approach for multiple leaders, ensuring alignment with priorities and business goals
Serve as a key point of contact for executives, managing correspondence, scheduling calls, and proactively handling follow-ups
Organize and prepare materials for meetings, ensuring executives are equipped with necessary information and documents
Maintain sensitive and confidential records, ensuring proper organization and accessibility
Assist with special initiatives, research, and analysis as assigned by leadership
Coordinate domestic and international travel, optimizing logistics for efficiency and cost-effectiveness
Lead and support large-scale meetings (e.g., All-Hands), taking detailed notes and ensuring action items are properly communicated
Plan and execute office events that foster connectivity and recognize significant milestones for employees

Proficiency in Google Suite (Calendar, Gmail, Drive) preferred
Ability to push back when necessary while maintaining diplomacy and professionalism