Executive Assistant II

HS diploma required with 5-8 years of experience
Proven ability to handle confidential information with discretion
Knowledge of administrative processes as would typically be acquired through work experience in a professional business environment working with senior level management
Writing skills sufficient to compose complex and executive level correspondences
Proficient with MS Office, conferencing platforms (e.g., Zoom, Teams, etc.), and enterprise programs (e.g., HRIS, Concur and Lawson – financial systems and travel programs, etc.)
Financial acumen to assist with budget development and monitoring
Demonstrated success in managing multiple projects to successful completion with demanding deadlines and changing priorities
Demonstrated ability to work collaboratively, lead, and administer projects of JAX wide importance
Excellent project and event management skills
Strong interpersonal skills to work in a high-profile environment requiring discretion, judgment, tact, and diplomacy
Must be flexible and available for after-hours support

Establishes and operates an efficient office by performing a wide range of complex administrative tasks
Assists with managing an extremely active calendar of appointments
Completes expense reports
Receives and prioritizes correspondence and acts in drafting correspondence, forwarding for action, and/or distributing for information
Organizes meetings and events, including preparation of materials, and coordinating all logistics
Obtains, compiles and extracts information from a variety of resources to prepare document, reports, and briefing papers
Edits, proofs, and formats a wide variety of documents
Assists with coordinating travel arrangements
Initiates purchase requisitions for supplies, services, and equipment
Performs other related duties as needed and assigned