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Executive Assistant – Corporate & Investment Banking – TD Securities
| Company | TD Bank |
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| Location | Toronto, ON, Canada |
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| Salary | $60000 – $80000 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Senior |
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Requirements
- High school diploma with over 5 years of relevant experience
- Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
- Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
- Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
- Ability to think strategically and multi-task while able to meet conflicting deadlines
- Experience coordinating travel arrangements and comfortable managing frequent changes
- Strong organizational skillset to manage accountabilities, while simultaneously managing leaders’ administrative requirements
- Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
- Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
- Strong judgment skills to support initiatives and apply discretion when working with confidential information
Responsibilities
- Own and maintain calendar management for multiple leaders within Corporate & Investment Banking in TD Securities and troubleshoot conflicts with creative solutions
- Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
- Process expenses for teams and ensure timely completion
- Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
- Maintain confidentiality: Possible access to leaders’ emails to assist in prioritizing or performing important administrative tasks on their behalf
- Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
- Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
- Provide vacation/temporary coverage for colleagues, supporting additional leaders
Preferred Qualifications
No preferred qualifications provided.
