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Executive Assistant Business Partner II
| Company | Uber |
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| Location | San Francisco, CA, USA |
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| Salary | $50.97 – $56.73 |
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| Type | Full-Time |
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| Degrees | Bachelor’s |
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| Experience Level | Senior, Expert or higher |
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Requirements
- Minimum 6+ years of administrative experience
- Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
- Demonstrated ability to prioritize leaders’ calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
- Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
- Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
- Strong organizational skills with a strong attention to detail
- Ability to work with confidential information
Responsibilities
- Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Help ensure leaders are properly prepared and on time for all meetings
- Assist with the scheduling of multiple stakeholder meetings
- Contribute to leadership meetings by taking notes and tracking action items
- Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
- Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
- Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
- Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Assist with ensuring the timely review and submission of expenses
- May assist with facility/space planning logistics
- May preview and provide feedback regarding team expense reports, and assist with managing leader’s or team’s morale budget
- May work on other tasks and projects as assigned
Preferred Qualifications
- Minimum 8+ years of administrative experience preferred
- Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
- Google calendar
- Tech company experience
- Experience supporting multiple leaders
- Experience coordinating projects
- Experience with budget management
- Experience working in a complex, matrixed and global environment
- Bachelor’s degree or equivalent practical experience
