Executive Assistant Business Partner II
| Company | Uber |
|---|---|
| Location | San Francisco, CA, USA, Sunnyvale, CA, USA |
| Salary | $50.97 – $56.73 |
| Type | Full-Time |
| Degrees | |
| Experience Level | Senior, Expert or higher |
Requirements
- Minimum 8+ years of administrative experience preferred
- Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
- Direct experience using Google Workspace (Mail, Calendar, Docs, Sheets, Slides, Groups, etc.) with advanced proficiency
Responsibilities
- Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
- Help ensure leader is properly prepared and on time for all meetings
- Assist with the scheduling of multiple stakeholder meetings
- Contribute to leadership meetings by taking notes and tracking action items
- Navigate a complex conference room landscape
- Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
- Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
- Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
- Follow up and provide reminders on project deadlines, AIs, and deliverables
- Assist with ensuring the timely review and submission of expenses
- May assist with facility/space planning logistics
- May preview and provide feedback regarding team expense reports, and assist with running leader’s or team’s morale budget
- May work on other tasks and projects as assigned
Preferred Qualifications
- Minimum 8+ years of administrative experience preferred
- Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
- Direct experience using Google Workspace (Mail, Calendar, Docs, Sheets, Slides, Groups, etc.) with advanced proficiency