Executive Assistant

Executive Assistant

Requirements

• Well-organized and flexible self-starter
• Demonstrated ability to multi-task, learn quickly, and work well independently and as part of a team
• Attention to detail in composing, typing and proofing materials or data input
• Ability to work in a fast-paced environment, while managing multiple tasks and priorities and meeting deadlines
• Excellent interpersonal skills displaying tact and diplomacy and in maintaining effective working relationships
• Excellent verbal and written communication skills
• Ability to act professionally and maintains appropriate boundaries with clients and staff
• Ability to report as scheduled to work, meetings, training, and job-related activities prepared and as scheduled
• Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company’s success
• Maintains an open and accepting mindset by being an active learner, participating in discussions with others, trying new approaches and ideas, and being self-aware and self-reflective for continual personal, professional and leadership growth
• 3 – 5 years of experience in field, Required

Responsibilities

• Manages the CEO’s calendar, scheduling internal and external meetings, including recurring meetings with the board of directors, committees, advisors, direct reports
• Coordinates Board communications, including but not limited to notifications of meeting agenda, schedules, distribution of correspondence, packets, and other Board-related communication
• Leads operational efforts with Board, CEO, legal counsel, and Board committee chairs to review policies, prepare required documents relating to the effective operation of Board and Board Committees meetings. Compose and/or records resolutions, charter revisions and Bylaws revisions in coordination with legal counsel
• Manages and updates Board of Directors, Advisory Council and Board Committee calendars, determine and plan the frequency of meetings
• Provide executive leadership with extensive and continuous calendar management, travel management, expense management, event registrations and detailed meeting plan management, and all other executive support
• Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications
• Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc
• Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed
• Ensure that executive leadership is informed of priorities, deadlines, and challenges
• Independently perform special projects that require a combined knowledge of administrative needs and technical operations
• Complete accurate and detailed leadership department expense reporting and other departmental reports
• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority
• Utilize efficient time management with the nuances of complex administrative assistance at the executive level
• Maintain confidentiality in all aspects of team and company information
• Operate independently with minimal supervision, while maintaining open communication and collaboration with supervisor and team to improve group processes
• Other duties as assigned

Preferred Qualifications

• Associates Degree, Preferred