Executive Assistant

Executive Assistant

Requirements

• High School Diploma
• 5+ years administrative support in a corporate environment, supporting executives at the top executive level
• Must be able to use Outlook at an intermediate to expert level
• Experience arranging travel, meetings, catering, and general office organization
• Experience making international travel arrangements and awareness of the documents required for such travel
• Ability to multi-task in a fast-paced environment
• Advanced computer skills using Windows, Word, Excel, and PowerPoint
• Strong written and oral communication skills
• A demonstrated ability to act independently, organize workload, set priorities, work well under deadline
• Ability and willingness to work overtime on an occasional basis to meet workload demands
• Ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination
• Comfortable in a changing work environment
• Minimal travel

Responsibilities

• Function independently with occasional guidance to provide a full range of highly responsible and highly skilled secretarial/administrative services, which comply with legal and organizational guidelines to assist two Customer Development Vice Presidents and handling their administrative duties
• Maintain appointment calendars, make travel arrangements, arrange meetings, place and receive telephone calls, operate computer and other office machines, maintain department files and complete expense reports in organizing and handling their administrative duties
• Maintain follow-up systems and procedures applicable to ensure deadlines for accomplishing required assignments are met by Vice Presidents
• Responsible for coverage and administrative support for employees who are on vacation, sick leave or emergency leave
• Assist in recruiting of open Customer Development positions by scheduling interviews and onboarding schedules for positions filled
• Undertake various administrative projects as may be assigned to assist the Customer Development team in fulfilling responsibilities
• Ability to perform highly complex and confidential secretarial/administrative duties, and routinely identify and prioritize customer requirements
• Ability to exercise independent judgment
• Ability to clearly and precisely communicate orally and in writing to individuals and groups
• Ability to communicate precise innovative and timely business solutions to team leaders/members
• Ability to adapt and support the organization through times of change
• Ability to build strong sustainable business relationships at various levels throughout organization
• Ability to operate and use telephones, computers/laptops and other technological devices/software programs to communicate with other people – Microsoft Word, PowerPoint and Excel software programs
• Ability to effectively and creatively use Teams, Zoom and other video communication formats to coordinate and execute large team meetings and conferences
• Ability to operate with a very high level of confidentiality and discretion

Preferred Qualifications

No preferred qualifications provided.