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Executive Assistant
Company | Udemy |
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Location | San Francisco, CA, USA |
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Salary | $132000 – $165000 |
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Type | Contract |
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Degrees | |
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Experience Level | Senior |
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Requirements
- Prioritization & Time Management – Ability to juggle multiple tasks, manage complex calendars, and meet tight deadlines with minimal oversight.
- Stakeholder & Relationship Management – skilled at working with cross-functional teams and executives; understands how to build trust, manage up, and influence without authority.
- Communication Skills (Written & Verbal) – Clear, concise, and professional communication across multiple platforms (email, Slack, presentations, etc.), often on behalf of execs.
- Adaptability & Problem Solving – Quick to assess and pivot in a fast-paced, ever-changing environment; resourceful and solution-oriented when handling issues.
- Discretion & Judgment – Handles sensitive information with the utmost confidentiality; exercises excellent judgment in high-visibility or high-pressure situations.
- 6+ years of proven experience as an executive assistant or other relevant administrative or project management experience.
- Strong writing skills – you’re comfortable setting and accepting direction over email/Slack (either 1:1 or with a large group).
- Strong relationship builder – you have a track record of taking the time to get to know your key stakeholders, understand their needs and working styles and you know how to coordinate people to get things done.
- Ability to work in a fast-paced environment, prioritize and perform a variety of tasks with little supervision, a strong sense of urgency, and a positive can-do attitude.
Responsibilities
- Collaborate with leaders to understand priorities and build effective organizational processes.
- Lead the development and execution of special projects and initiatives from executives.
- Execute logistics for senior leadership meetings and off-site events.
- Prepare presentations, proposals, reports, and business communications.
- Partner with internal and external stakeholders to coordinate meetings, events, and communications.
- Managing Executive Calendars & Scheduling Complex Meetings – Including across time zones, with internal and external stakeholders, and adjusting quickly to shifting priorities.
- Owning Logistics for High-Stakes Meetings & Offsites – Coordinating agendas, venues, tech setup, prep materials, travel, and follow-ups for leadership meetings, all-hands, or team events.
- Handling Confidential Information with Discretion – Supporting sensitive business decisions, personnel matters, or strategic initiatives while maintaining full trust and confidentiality.
- Communicating on Behalf of Leadership – Writing emails, drafting decks, and relaying information in a clear, aligned voice—often anticipating what needs to be said or clarified.
- Being the “Air Traffic Controller” for Special Projects – Stepping into ambiguous situations to organize people, define next steps, and push initiatives forward without needing constant direction.
Preferred Qualifications
No preferred qualifications provided.