Executive Assistant

Executive Assistant

Requirements

• Strong written and verbal communication skills.
• Knowledge of feature animation.
• Ability to manage multiple priorities at once.

Responsibilities

• Maintains calendars and scheduling for two VP-level executives in Development.
• Schedules business travel for executives and directors in Development.
• Answers telephone, logs, rolls calls, and maintains phone sheet for executives.
• Prepares and submits monthly expense reports.
• Handles meeting preparation including conference room setup, welcoming guests, and preparing agendas.
• Reads incoming project materials.
• Works with external agencies and management companies to schedule pitch meetings and generals.
• Tracks incoming submissions and pitches, keeping Development team up to date with any outstanding materials needing response.
• Joins and participates in various department meetings, taking notes as necessary.
• Works with Development Coordinator to maintain accurate competitive development grid and filing system for internal development projects.
• Assists with setup of larger meetings including table reads, filmmaker presentations, and brainstorm rooms.
• Performs other related duties as assigned.

Preferred Qualifications

• Previous feature animation experience preferred.
• Experience as an assistant on a production or for an executive.
• Bachelor’s degree in a related field preferred.
• Proficiency in Excel, PowerPoint, and other shared document systems.
• Must be detailed-oriented.
• Must be able to handle confidential information.