Executive Assistant

Bachelor’s Degree or equivalent work experience required
10+ years’ experience supporting at the executive level highly preferred
Advanced knowledge of MS Office (i.e., Word, Excel, PowerPoint, Outlook, Teams)
Self-directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality
Capable of prioritizing activities and performing multiple tasks while interacting with all levels of employees
Ability to work with frequent interruptions
Proactive, collaborative, detail oriented, highly organized, with a desire to offer creative problem solving solutions
Excellent calendar management skills, including the coordination and support of complex meetings
Strong interpersonal and communications skills
Exemplary planning and time management skills
Ability to handle confidential information with appropriate judgment and discretion

Partner with executive(s) to help them be more efficient and effective with their time, consistently maintaining strong communication and confidentiality
Make informed decisions to include prioritization of meetings and managing scheduling conflicts, keep executive(s) informed of changes and on schedule; prepare and distribute meeting materials
Participate in annual business and budget planning
Provide support for all department monthly/quarterly reporting
Prepare tools and analyze results of department’s financial forecasting
Take a pro-active approach to issues that arise and need immediate attention
Coordinate travel arrangements
Schedule, coordinate and support meetings including some held off site
Prepare correspondence to internal/external parties
General administrative tasks; database entry (ContractSafe); expense report processing (Certify); purchase order requisitions (Oracle); office supply purchasing
Special projects as requested