Executive Assistant

Executive Assistant

Requirements

• Associate degree or equivalent preferred.
• 4 years of relevant experience required
• Proficiency in Microsoft Office Suite, especially Excel, PowerPoint, and Word required
• Communication, organizational, and exceptional time management skills
• Ability to work independently and collaboratively in a team environment
• Reliability and proactive thinking skills while also handling sensitive information/communication
• Positive attitude, attention to detail, and problem-solving skills
• Demonstrated integrity in a professional environment

Responsibilities

• Scheduling appointments and meetings, follow up on responses and tracking outstanding action items
• Scheduling and booking travel arrangements and itineraries
• Drafting and proof-reading correspondence (in and out)
• Editing and formatting documents and presentations
• Maintaining and organizing files and records
• Processing and tracking purchase requests, invoices, and expenses
• Ordering office supplies, company merchandise, and other items
• Conducting research and preparing reports on request
• Support executive management of short-term and long-term tasks across multiple projects, including timeline maintenance and deadline tracking.
• Providing support as needed – preparing agendas, meeting requirements, follow-up on tasks
• Cultivate relationships with industry-oriented vendors and service providers, negotiate contracts, and oversee vendor performance to ensure the highest standards of service delivery.
• Support cross-functional teams with basic project management tasks and responsibilities.
• Aid in various administrative tasks as required, including ad-hoc projects
• Performs other duties as assigned.

Preferred Qualifications

• Associate degree or equivalent preferred.