Executive Assistant
| Company | Royal Bank of Canada |
|---|---|
| Location | Toronto, ON, Canada |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Mid Level |
Requirements
- Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
- Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives; ability to work as a team member.
- Sound judgement in decision making; strong problem solving skills and resourceful in working with others and representing the offices of the executives.
- Anticipate the needs of the executives and flag questions or opportunities before issues arise.
- Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner.
- High proficiency in MS Office (Word, PowerPoint, Excel, Outlook); Intranet and Internet navigating and research skills.
Responsibilities
- Provide executive administrative assistance for the executives maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment.
- Assist as the primary liaison for the executives, with senior internal and external stakeholders.
- Coordinate and maintain the executives’ correspondence, calendar, and reporting, responding and prioritizing as appropriate.
- Proactively manage travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.
- Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.
- Manage the executives’ records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
- Coordinate logistics and organization of conferences/meetings for their teams. Develop agendas, materials and routines, including action items and follow-ups. Provide post-event support as needed.
- Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures.
Preferred Qualifications
- 3+ years of Executive or Administrative support experience supporting senior leadership.
- Related experience within a matrixed corporate environment.
- Large event planning and execution experience
- Human Resources experience
- Familiarity with HR