Executive Assistant

Executive Assistant

Requirements

• 7+ years of experience of assistant support, both as an Executive and Personal Assistant
• Exceptional written and verbal communication
• Proven ability to handle confidential information with discretion
• High proficiency with Microsoft suite products
• Candidates must be professional, articulate, discrete, personable, flexible, and have excellent communication skills
• You are reliable, consistent, direct, and experienced in building trust with stakeholders
• You are highly organized and thoughtful with strong customer service skills
• Proactive in anticipating, addressing, and resolving potential challenges
• You have an ability to problem solve in a fast-paced environment
• Eager to make an impact and thrive in a dynamic, hyper-growth environment
• Experience working across multiple cultures and global constituents

Responsibilities

• Manage the schedule strategically to create optimal flow
• Coordinate meeting times with attendees, including on-site or off-site logistics, as needed
• Oversee all travel bookings, reservations, and logistics
• Process expense reports and invoices in a timely manner
• Create meeting invitations in the calendar that include all relevant information, i.e., attendees, Microsoft Teams link, address, room, agenda, prep materials
• Schedule and coordinate internal and offsite meetings, including setting up conference rooms, ordering catering as appropriate and welcoming guests
• Maintain and organize electronic files
• Handle phone coverage; answer, screen and direct calls as appropriate
• Assisting with onboarding for new hires within the department
• Provide backup coverage to other members of the administrative team
• Edit and review memos and presentations as requested

Preferred Qualifications

No preferred qualifications provided.