Executive Assistant

High School Diploma or equivalent
8+ years’ experience providing high-level administrative support, including calendar, expense, travel, and meeting/event planning
Experience with Microsoft Office Suite technology, including complex document creation, spreadsheet creation, and presentation creation.

Provide comprehensive administrative support to the Vice President, Chief Digital and Information Officer, including managing travel arrangements (air, hotel, transportation), visa processing, and IT support for key meetings.
Coordinate and reconcile expense reports, maintain the Vice President, Chief Digital and Information Officer calendar, and assist with preparation of materials for speaking engagements, including PowerPoint presentations and event briefs.
Execute procurement and purchase orders, including food and beverage orders, recognition gifts, and leveraging discounts for professional services.
Support strategy team operations by managing meeting agendas, liaising with presenters, and organizing materials for executive meetings, ensuring all materials are updated and prepared for distribution.
Manage logistics for various strategy-related meetings, including contracts with BCD Travel, hotel bookings, transportation, and event coordination.
Plan and support strategic planning meetings, including online and in-person sessions, ensuring all materials are organized and assisting with presentations for executive meetings.
Build relationships with key stakeholders, liaise with executive assistants, and provide ad-hoc support to team members as needed, including handling contract issues and payment concerns for hotel services.