Executive Assistant
| Company | Rakuten International |
|---|---|
| Location | San Francisco, CA, USA, San Mateo, CA, USA |
| Salary | $99306 – $171612 |
| Type | Full-Time |
| Degrees | |
| Experience Level | Senior |
Requirements
- Must be proficient in Microsoft Office Suite and possess a general technical aptitude, with the ability to quickly learn and adapt to new software and tools.
- Demonstrated experience in arranging and scheduling both international and domestic travel, including detailed itinerary planning and logistics management.
- Exceptional written, verbal, and interpersonal communication skills, with the ability to convey information clearly and effectively across different levels of the organization.
- Proven ability to handle situations independently, taking initiative to anticipate needs and make decisions in a fast-paced environment.
- Meticulous attention to detail, coupled with the ability to meet tight deadlines, maintain efficient organizational practices, and switch gears swiftly as needed.
- A strong work ethic and a positive, get-it-done attitude, demonstrating dedication and commitment to the role and the organization’s goals.
Responsibilities
- Provide high-level administrative support to the CFO and CMO, including calendar management, travel coordination, and expense reporting.
- Coordinate and organize meetings, including scheduling, agenda preparation, note-taking, and follow-up.
- Support the finance and marketing team on special projects, data entry, and ad hoc reporting.
- Assist in managing paperwork for straightforward vendor renewals and assisting with software license management by adding, removing, or disabling licenses as needed.
- Assist in setting up company leadership meetings.
- Handle sensitive information and high-level communications with discretion, confidentiality, ensuring professionalism in all interactions.
Preferred Qualifications
- Familiarity with AI tools and their application in administrative tasks is desirable. Candidates should be comfortable using AI for email management and data analysis.