Executive Assistant

Executive Assistant

Requirements

• 5+ years of experience as an Executive Assistant, preferably supporting multiple executives; including C-suite level executives
• Exceptional organizational skills with demonstrated ability to manage competing priorities
• Advanced proficiency in Google Workspace
• Outstanding written and verbal communication skills
• Problem-solving mindset with strong attention to detail

Responsibilities

• Provide dedicated administrative support to multiple executives, managing their daily operations and priorities
• Coordinate complex calendar management, including scheduling meetings, resolving conflicts, and ensuring executives are properly prepared for each engagement
• Handle sensitive information and communications with discretion and professionalism
• Arrange domestic and international travel, including comprehensive itineraries, accommodations, and necessary documentation
• Draft and edit correspondence, presentations, and other business documents
• Facilitate effective communication between executives and internal/external stakeholders
• Support office operations and maintenance, ensuring a professional work environment
• Support office supplies, vendors, and service providers
• Coordinate office moves, renovations, or space planning as needed
• Assist in organizing company events, meetings, and team-building activities
• Support onboarding processes for new executive team members
• Lead and coordinate special projects as assigned by executive team
• Track project milestones and ensure timely completion of deliverables
• Prepare and distribute meeting minutes and follow up on action items
• Assist in the preparation of board meetings and executive presentations
• Manage expense reports and budget tracking for executive team

Preferred Qualifications

• Ability to maintain strict confidentiality and exercise discretion
• Excellent judgment and decision-making capabilities
• Strong interpersonal skills and professional demeanor
• Proactive approach to anticipating needs and resolving issues
• Flexibility to adapt to changing priorities and deadlines
• Ability to work independently and as part of a team
• Occasional early morning or evening availability required
• In office and at event support required
• Occasional travel may be required
• Fast-paced environment requiring ability to manage multiple concurrent projects