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Executive Assistant
| Company | Grey NY |
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| Location | New York, NY, USA |
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| Salary | $85000 – $100000 |
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| Type | Full-Time |
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| Degrees | |
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| Experience Level | Senior |
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Requirements
- Must have at least seven years of experience as an administrative assistance at least three of which supporting a C-level executive.
- Must operate with discretion with sensitive information in all contexts.
- Excellent relationship management skills: ability to understand the players, their needs, their timelines, and treat them with dignity.
- Excellent project management skills: ability to orient the players, the deliverables involved, the activities required to meet them, and the shared timeline to execute.
- Excellent verbal and written communication skills: crisp, clear, kind.
- Remains calm when plans change or go awry.
- Anticipates needs and identifies challenges before they arise and the ability to solve for them or communicate barriers.
- Ability to collaborate effectively with people all over the world and at all levels of accountability.
Responsibilities
- Coordinate and manages CEO’s calendar, anticipating and proactively resolving conflicts to ensure time is used efficiently.
- Ensure the executive leader is adequately prepared for meetings and with advanced documentation reviewed.
- Analyze, assess, and prioritize information for the CEO in preparation for key meetings and/or potential action related to agency-wide matters.
- Plan and execute special events and meetings, including arranging facilities and managing logistics.
- Coordinate domestic and international travel arrangements to include accommodations, transportation, and meals.
- Reconcile and submit expenses in Concur.
- Establish and maintain effective working relationships with staff and stakeholders, including external clients.
- Interprets requests and helps implement action, deciding whether the executive should be notified of important or urgent matters.
- Responds to or routine non-routine, priority, or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the CEO.
Preferred Qualifications
- Creative: Putting together two things to create a third thing no one’s ever seen before
- Productive: Acting on ideas to make things happen and get stuff done
- Collaborative: Focused on the greater good versus personal gain
- Adaptable: Ready and able to embrace change
