Executive Assistant

Executive Assistant

Requirements

• 8-10 years minimum experience in an Executive Assistant role supporting a senior executive; 2+ years supporting a C-suite executive, preferably in an area with confidentiality requirements
• Heavy calendar, travel, and meeting planning experience
• Strong project management skills; ability to think ahead and anticipate needs – from the most mundane to the most complicated
• Strong written and oral communication skills and a warm and professional demeanor
• Excellent Mac skills and proficiency in Google Calendar; Solid Excel and Powerpoint skills; experience with budget tracking and expense management software is a plus
• Experience working in a SaaS and/or enterprise software environment
• A bachelor’s degree or equivalent related working experience is required
• This position is not eligible for visa sponsorship

Responsibilities

• Providing full support to our CMO by managing company and personal details while maintaining full discretion and confidentiality
• Extensive scheduling, monitoring and prioritizing of all day-to-day incoming communication and requests for time
• Liaising with internal executives & teams, as well as external business contacts (including investors and board members) to establish seamless communication
• Planning, coordinating and scheduling all meetings: 1:1s, small and large group meetings, including leadership team meetings, Product & Engineering All-Hands, QBRs, offsites
• Anticipating and resolving any scheduling conflicts and managing all administrative details for team meetings and offsites
• Welcoming all visitors from arrival to departure
• Reconciling expenses and budgets monthly, demonstrating Collibra’s core values
• Arranging all travel including flights, hotels, ground transportation; creating detailed itineraries; obtaining visas, passport renewals or any other travel documents
• Light scheduling and coordination of ad hoc personal requests
• Assist with content creation and communication strategy for strategic team meetings like Marketing All-Hands, leadership team offsites and board meetings

Preferred Qualifications

• Autonomous, urgent, and creative. You genuinely love a fast-paced work environment with ever-changing priorities and demonstrate our core values
• Able to prioritize and manage multiple tasks and requests simultaneously and successfully
• Able to roll up your sleeves and dig in – no task is too small
• Able to work both independently and as a collaborative partner
• Able to adhere to confidentiality and sensitive information