Executive Assistant

5+ years of experience supporting C-level executives, ideally within a startup or scaling tech environment.
Self-starter mindset with a proactive, solutions-oriented attitude.
Calm under pressure, capable of managing multiple priorities with excellent judgment.
Highly organized, detail-oriented, and systems-minded.
Experience and ease handling confidential information with the utmost discretion.
Impeccable verbal and written communication skills.
Tech-savvy: proficient in Google Workspace, Mac OS, Microsoft Office, Microsoft Excel, Microsoft Powerpoint.
Comfortable working in a technical, mission-driven environment.
Professionalism, integrity, and reliability in interfacing with senior stakeholders.

Manage and optimize the CEO’s calendar, ensuring smooth coordination in a fast-paced startup environment.
Prepare the CEO for all daily meetings by organizing logistics, updating agendas and materials, booking rooms, and tracking follow-up actions.
Provide high-level administrative support to the CEO and executive team, including complex scheduling, calendar management, and travel arrangements.
Coordinate and facilitate external visits from candidates, investors, and strategic partners.
Represent the CEO with professionalism and discretion, managing internal and external communications on their behalf.
Help manage the CEO’s inbox by identifying high-priority emails, tracking follow-ups, and flagging urgent items early and throughout the day.
Organize and manage recurring meetings such as company all-hands and cross-functional team syncs.
Oversee general office operations, including attendance tracking and preparations for team and visitor needs.
Act as a culture ambassador, embodying and promoting Noon’s values and internal culture.
Help streamline internal processes and administrative systems.
Help coordinate office snacks, lunches and team birthday celebrations.
Support onboarding and orientation for new team members.
Help plan team and executive events, including seasonal celebrations and offsite.
Help manage team “swag”!
Provide support to the Chief of Staff on ad hoc projects for Noon.

Extremely organized and process-driven.
Emotionally intelligent and capable of building rapport with diverse individuals.
Positive and team-oriented with a servant leader mindset, looking to support team members.
Calm and composed when navigating ambiguity or urgency.
Driven to improve systems and support others at the highest level.