Executive Assistant

Executive Assistant

Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of executive-level administrative experience, preferably in an engineering, construction, or technical services environment.
• Exceptional organizational and time management skills.
• Excellent verbal and written communication abilities.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management tools is a plus.
• Ability to work independently and collaboratively in a team-oriented environment.
• Demonstrated ability to prioritize and manage multiple tasks under tight deadlines.

Responsibilities

• Manage and maintain the CAO’s calendar, including scheduling meetings, appointments, and travel.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
• Coordinate and facilitate internal and external meetings, including agenda preparation, minutes, and follow-up actions.
• Serve as a liaison between the CAO, staff, clients, and external stakeholders.
• Handle confidential and sensitive information with the highest level of discretion and integrity.
• Support project tracking, task management, and reporting as needed for administrative and operational initiatives.
• Assist with document management, including contract tracking, filing systems, and document control.
• Coordinate logistics for events, training, and corporate functions led by the CAO.
• Conduct research and compile data for special projects or reports.
• Provide backup administrative support to other senior leaders as necessary.

Preferred Qualifications

• Familiarity with civil engineering terminology and project lifecycles.
• Experience working with regulatory documentation or compliance-related tasks.
• High emotional intelligence and professional demeanor in all interactions.
• Strong attention to detail with a proactive mindset.