Executive Assistant

Executive Assistant

Requirements

• Bachelor’s degree in Business Administration, Human Resources, or related field
• 5+ years of experience as an Executive Assistant
• Proven ability to multitask and prioritize in a fast-paced environment
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Strong problem-solving skills and attention to detail
• High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams)
• Experience with Workday and Concur is a plus

Responsibilities

• Manage the SVP’s calendar, including scheduling meetings, appointments, and travel arrangements
• Act as a liaison between the SVP and other executives, employees, and external stakeholders
• Prepare and edit correspondence, presentations, and reports
• Organize and maintain files and records, ensuring confidentiality of sensitive information
• Coordinate and prepare materials for meetings, conferences, and events
• Handle phone calls, emails, and other communications on behalf of the SVP
• Assist in the preparation of HR reports, metrics, and presentations
• Manage expense reports and budget tracking for the HR executive office
• Coordinate with other departments to gather information and resolve issues
• Assist in special projects and initiatives assigned by the SVP

Preferred Qualifications

• Discretion and professionalism
• Adaptability and flexibility
• Proactive and self-motivated
• Team player with a positive attitude
• Ability to work under pressure and meet deadlines