Executive Assistant

Executive Assistant

Requirements

• High School Diploma or GED Equivalent
• 6+ years of relevant work experience
• Moderate to advanced acumen with Microsoft Office Suite
• Outstanding verbal and written communication skills, including grammar and proofreading
• Strong attention to details with an emphasis on organization and prioritization skills

Responsibilities

• Prepare reports, correspondence, proposals, meeting materials and presentations; organize, review, edit and distribute communications; receive and screen phone calls, visitors and mail
• Manage multiple calendars, including scheduling appointments and providing itineraries
• Manage meeting planning including: scheduling meetings and preparing agendas; anticipate and coordinate needs for meeting such as logistics, equipment, catering, etc.; on occasion, may need to take and distribute meeting minutes
• Maintain accuracy of organizational charts, mailing lists and contact lists
• Maintain a variety of files and reports; identify opportunities when automation would assist in the overall operations of the group or department
• Coordinate all aspects of travel (flights, transportation, hotels, directions, etc.), including international travel
• Handle highly confidential and critical information
• Manage office space needs and requirements; support new hire on-boarding by setting up office space, arrange for equipment, supplies, etc.
• Process invoicing and prepare purchase orders; compile and submit expense reports, budget and analyses, and review any reconciliation of invoices
• This position requires regular and predictable on-site attendance and the ability to work the particular shift and/or schedule to which you are assigned, as well as additional hours as needed
• Comply with health and safety guidelines and rules; managers should also ensure compliance across their teams
• Protect Chamberlain Group’s reputation by keeping information confidential
• Maintain professional and technical knowledge by attending educational workshops, reading professional publications, establishing personal networks, and participating in professional societies
• Contribute to the team effort by accomplishing related results and participating on projects as needed

Preferred Qualifications

• Bachelor’s Degree
• Executive-level support