Executive Assistant
| Company | Four Seasons |
|---|---|
| Location | Tulsa, OK, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | |
| Experience Level | Senior |
Requirements
- Minimum Diploma, preferably People & Culture or Finance related qualifications.
- Minimum 5 years projects or administrative work experience in related People & Culture / Finance / Hospitality industry is preferred.
- Proficient with Teams Meetings, SharePoint, Workday
- Advanced-level knowledge of Microsoft Office Suite (Word, PowerPoint, Yammer; strong working knowledge of Excel, and managing calendars in Outlook), Adobe Acrobat and capable of learning new in-house computer applications.
- Experience in working in a professional environment and ability to maintain confidential and sensitive information.
Responsibilities
- Manage Vice Presidents’ calendars to facilitate effective scheduling of meetings across time zones, and swiftly resolving any calendar conflicts.
- Schedule meetings, interviews and conference calls including preparing agendas and materials and coordinating all logistics.
- Handle all travel arrangements by compiling travel itineraries, liaising with external travel agency, and coordinating all details for hotel stays, airport transfers and other logistics working with Corporate Partners when requested.
- Report consolidations for People & Culture and Finance.
- Assist other Finance matters (e.g., manage all expense reports, reconciling all monthly Concur statements).
- Create correspondence (e.g., memos and letters, distributed accordingly and follow up when requested by the Vice Presidents).
- Handle routine matters (e.g., telephone, direct mail, couriers, photocopying, printing).
- Assist with office equipment issues by working / liaising with IT.
- Order and maintain office supplies for Vice Presidents.
- Any other ad-hoc duties.
Preferred Qualifications
- Professional and courteous attitude.
- Ability to work well under pressure and deal with competing deadlines.
- Ability to work independently, take initiative and use sound judgement.
- Well-organised and strong attention to detail.
- Strong communication / interpersonal skills to support professional interaction with internal and external partners at all levels.
- Excellent communication skills; verbally articulate with strong written composition.