Executive Assistant
| Company | Athena Health |
|---|---|
| Location | Boston, MA, USA |
| Salary | $Not Provided – $Not Provided |
| Type | Full-Time |
| Degrees | Associate’s |
| Experience Level | Senior |
Requirements
- Associate’s Degree preferred or equivalent experience in an administrative role
- 5+ years of Executive Assistant or project coordination experience; project management skills preferred
- Strong written and verbal communication skills
- Excellent organizational abilities and attention to detail
- Ability to build and maintain excellent relationships with internal and external stakeholders
- Demonstrated superior conference call/meeting management and etiquette
- Creative problem-solving skills including the ability to think and act strategically, and provide sound judgment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and Teams)
- Comfort learning and adapting to new tools and software (e.g. JIRA)
Responsibilities
- Manage complex executive calendars and scheduling requirements with precision
- Prioritize and coordinate executive time effectively when faced with competing critical matters
- Arrange detailed travel plans, itineraries, and meeting agendas
- Research, prioritize, and follow up on incoming issues and requests
- Process expense reports timely and accurately within Oracle
- Manage invoices and purchase orders with attention to detail
- Prepare and format professional reports and presentations, including content development
- Maintain consistent communication with stakeholders regarding deliverables and action items
- Serve as a professional point of contact for high-level external stakeholders, including healthcare system executives and administrators
- Lead special projects and complete ad hoc assignments as directed by leadership
Preferred Qualifications
- Project management skills preferred