Executive Assistant

Executive Assistant

Requirements

• Bilingualism (English and French) required, as you will regularly serve our clients and do business with RBC partners and/or employees across Canada with English and French speaking needs.
• Requires comprehensive skill and knowledge of organization practices and banking industry
• Advanced knowledge in MS Office applications (Outlook, Word, Power Point, Excel, and Project Management)
• Must be detail oriented with strong organizational skills and the ability to multi-task
• Must work effectively with all levels of management
• Ability to work in a team-oriented environment
• Excellent communication skills
• Ability to exercise independent judgment and take the initiative
• Good interpersonal skills and communication skills, both oral and written
• Must be a self-starter and able to work with limited supervision
• Superior time management skills

Responsibilities

• Manages the schedules, ensuring they are effectively time-managed to create capacity for required activities.
• Maintains multiple points of contact (phone messages, email accounts, incoming mail) for the RVP and responds to specific needs ensuring priority items are brought to the RVP’s attention or, when appropriate, responding on their behalf
• Organizes and facilitates work-related meetings and other functions involving a wide array of constituents, coordinating conference calls, group events (i.e. strategy sessions, cross-business meetings, focus groups etc.), notifying and confirming participants, preparing agendas and supporting materials, organizing facilities as well as food services
• Performs various and sundry administrative duties including photocopying, facsimile transmission, and ordering and maintaining office supplies, office moves, phone, computer service
• Composes letters, memos, spreadsheets, reports, and other documentation as requested
• Provides phone back-up for other administrative support
• Assists Executive Area administrative staff in maintaining various vendor/contact relationships
• Prepares and gathers reports for specific needs or presentations leveraging available tools and resources
• Assists with annual planning and may prepare budget for the commercial team
• Instructs other staff within department of PC operations, reporting general building maintenance when needed
• Orders department supplies as needed
• Coordinates PC and furniture needs and moves
• Prepares and processes department’s personnel records
• Manages business expenses for the RVP and team, ensuring corporate expense claims are coded correctly and submitted in a timely fashion for verification and approval through the expense reimbursement system
• Acts as a pre-verification officer for department expense reports on behalf of the RVP to aid in approval flow of all team expenses

Preferred Qualifications

No preferred qualifications provided.