Executive Assistant

Executive Assistant

Requirements

• 5+ years of relevant experience in a senior/executive-level support in EA / PA role in a mid-to-large sized organization.
• Excellent knowledge of Microsoft Office package (Excel, Word, PowerPoint, Outlook, MS Teams).
• Extensive experience in both international & domestic travel coordination.
• Advanced analytical inclination, specifically related to budgets & projects.
• Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests.
• Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative.
• Demonstrated excellent communication skills, both written & verbal, self-starter, and proactive.
• Detail-orientated with strong planning, organizational and time-management skills.
• Ability to work well under pressure and occasionally work overtime.
• Flexibility and the ability to change directions quickly.

Responsibilities

• Organize and manage calendar for multiple managing directors; includes making appointments, resolving overlapping commitments and prioritizing the most sensitive matters.
• Coordinate meetings and special events such as department all-hands or off-sites, including coordination and development of materials.
• Collect and prepare information used for presentations/meetings for senior leadership and department staff.
• Manage and reconcile monthly expense reports, prepare and track group budgets.
• Process invoices, research and trace payments with Accounting team.
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Manage the collection of quarterly department reporting and department specific surveys.
• Book and manage travel including heavy international travel.
• Answer phones, screen incoming calls, and redirect requests for department heads.

Preferred Qualifications

No preferred qualifications provided.