Executive Assistant

Executive Assistant

Requirements

• Have proven experience supporting a senior executive in a fast-paced environment.
• Show proficiency with Microsoft Office Suite, Teams, SharePoint, and calendar management tools (e.g., Outlook).
• Have excellent written and verbal communication skills.
• Have the ability to handle confidential information with discretion.
• Have experience coordinating multi-stakeholder projects or initiatives.
• Display exceptional organizational and multitasking abilities.
• Possess high emotional intelligence, diplomacy, and a collaborative mindset.

Responsibilities

• Manage complex calendar scheduling, travel arrangements, and expense reporting with a high degree of accuracy and confidentiality.
• Serve as the primary liaison between the VP and internal/external stakeholders, ensuring timely and effective communication.
• Anticipate the VP’s needs and proactively address administrative and logistical challenges.
• Coordinate and prepare materials for key leadership meetings, town halls, off-sites, and workshops – including drafting agendas, capturing action items, and tracking follow-ups.
• Establish and maintain cadence across strategic meetings (e.g., tech management reviews, collaboration sessions), ensuring alignment across teams.
• Own onboarding logistics for new leaders and key team members, streamlining their integration and engagement.
• Plan and execute internal events, such as leadership retreats, team-building activities, and vendor/customer visits.
• Partner with cross-functional leads to ensure timely execution of shared deliverables and communications.
• Draft, format, and help deliver internal communications on behalf of the VP to ensure clarity and cultural consistency.
• Be a culture carrier for the department – helping coordinate recognition moments, milestones, and morale-boosting activities.

Preferred Qualifications

No preferred qualifications provided.