Executive Assistant

Executive Assistant

Requirements

• Undergraduate degree preferred
• 5+ years supporting senior level executives or comparable experience
• Outstanding administrative and organization skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
• Highly professional presence in person, on telephone, email, and all other work-related communications platforms
• Strong typing and proofreading skills; ability to produce professional documents quickly and accurately
• Computer literacy, including strong email and calendaring skills
• Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality
• Strong technical skills, including proficiency in PowerPoint, Word and Excel
• Excellent interpersonal skills
• A positive attitude; ability to build relationships within the firm and with client executives and external experts
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
• Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
• Comfortable working in a team setting with client service ‘can do’ attitude
• Ability to prioritize and manage multiple workstreams

Responsibilities

• Collaborate with Partners to optimize their time and create trust-based relationships
• Organize, strategically manage, and maintain detailed and complex calendars for Senior Partners and other team members
• Plan and coordinate client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders
• Coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences
• Track and manage all incoming communications, responding to correspondence that does not require the personal attention of the Partner
• Assume responsibility for planning, organizing, and executing major projects with minimal guidance
• Interact with clients and other key stakeholders while maintaining confidentiality
• Collaborate with Executive Assistant Managers and department members to ensure smooth workflow, timely actions, and adherence to deadlines
• Organize and maintain all client and internal files using the firm’s authorized system
• Provide backup coverage as needed and coordinate events for both internal and external initiatives
• Prepare and submit timesheets and expenses in accordance with deadlines
• Manage and monitor client accounting statements and invoices upon request
• Handle miscellaneous tasks such as printing, copying, mailing, and other duties as assigned

Preferred Qualifications

• Undergraduate degree preferred