Executive Assistant

Company	Vertex
Location	Harrisburg, PA, USA, Washington, DC, USA, Raleigh, NC, USA, Annapolis, MD, USA, Tallahassee, FL, USA, Trenton, NJ, USA, New York, NY, USA, Atlanta, GA, USA
Salary	$Not Provided – $Not Provided
Type	Full-Time
Degrees	Bachelor’s
Experience Level	Senior

5+ years of experience in an administrative or executive support role within a corporate setting. Global company experience is a plus.
A Bachelor’s degree or equivalent combination of education and experience.
Exceptional written and verbal communication skills with the ability to engage with executives, clients, and stakeholders at all levels.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
Ability to work independently, exercise sound judgment, and adapt quickly to last-minute changes.
Adept at confidentiality, discretion, and handling sensitive information professionally.
Demonstrates a customer-centric mindset with a passion for delivering exceptional experiences.
Thrives in a fast-paced environment by independently making sound decisions and adapting quickly to changing priorities in a dynamic, matrixed environment.
Technically proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio) and web-based collaboration tools (Teams, Zoom, Slack, etc.), with the ability to troubleshoot minor IT issues and support virtual teams.
Experience with event planning and execution, including logistics and vendor negotiations.

Own and manage the executive’s calendar, including scheduling, prioritization, and conflict resolution.
Coordinate and prepare for high-impact meetings, including agendas, presentations, and action item tracking.
Attend meetings alongside the executive as needed, capturing key takeaways and ensuring follow-ups.
Act as a liaison between the executive and internal/external stakeholders, fostering strong relationships.
Prepare, review, and distribute reports, presentations, and correspondence with accuracy and discretion.
Plan and coordinate domestic and international travel, ensuring seamless experiences.
Oversee logistics for internal and external meetings, including booking venues, managing catering, and coordinating technology needs.
Take a leadership role in organizing off-site and on-site team meetings, client events, and strategic planning sessions.
Negotiate with vendors and third-party providers, ensuring cost-effectiveness and quality in accordance with company standards.
Support cross-functional initiatives and special projects, driving execution from start to finish.
Track and help drive completion of key deliverables, ensuring alignment with business priorities.
Optimize administrative processes to improve efficiency and eliminate redundancy.
Manage confidential information with discretion, including financial, compensation, and strategic materials.
Identify opportunities to improve workflows, introduce efficiencies, and enhance the executive’s productivity.