Executive Administrator

Executive Administrator

Requirements

• Minimum of 6 months of work experience or a Bachelor’s Degree
• Excellent planning, organizational, written and verbal communication skills.
• Exercise good judgment in setting priorities and interacting with internal and external contacts.
• Proficiency in managing multiple executive calendars and organizing travel.
• Skilled in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Co-pilot, and SharePoint, experience Travel Booking, Expense and Invoice Payment tools.
• Capable of working with discretion and tact in an environment exposed to a high-level of sensitive and confidential information.

Responsibilities

• Provide direct administrative support to a Senior Vice President and general support to team members, handling details of a highly confidential and critical nature.
• Prepare meeting materials and develop and update PowerPoint presentations, Excel spreadsheets, and other documents to support team activities.
• Maintain and manage a complex calendar, including scheduling meetings and travel, video conferences, trainings, group events, and booking conference rooms.
• Coordinate periodic Strategy and Planning meetings, including all logistics, agenda/materials preparation, onsite support, and event management.
• Manage regular Client Care leadership team meeting agendas and track action items to ensure timely follow-up.
• Support departmental communications and engagement activities in collaboration with the Communications and People Team.
• Schedule, coordinate, and track action items from Quarterly Business Reviews.
• Process expense reports and handle monthly travel and expense budget tracking, flagging variances to the leadership team.
• Establish and maintain effective, cooperative relationships with all levels of management, employees, and external partners.
• Support ad hoc projects and maintain Business Continuity Management contact information.

Preferred Qualifications

• 2 or more years of work experience
• Bachelor’s degree and 2+ years of administrative experience supporting a senior executive in a fast-paced environment with little supervision.
• Demonstrated strengths balancing and prioritizing from several team members, with attention to detail and proven ability to organize well.
• Track record of excellent leadership and professional presence and displays confidence in working with others.
• Interest and expertise in event planning and/or project management and coordination.
• History of creative problem solving, ability to work well collaboratively and maintain a professional work environment.