Executive Administrative Partner

Executive Administrative Partner

Requirements

• 5+ years of relevant experience providing administrative support to 1 or more executives
• 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 5+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experience prioritizing multiple projects
• Experience with Microsoft Office and Google Suite

Responsibilities

• Manage complex scheduling and logistics movements
• Manage reactive and proactive scheduling
• Coordinate internal and external meetings
• Prepare expense reports and purchase requisitions
• Travel to support large off-sites as needed
• Support onsite team needs
• Coordinate both domestic and international travel arrangements
• Build cross-functional relationships between departments
• Partner closely with org lead admins
• Communicate key org and company updates to admins and Cross Functional Partner

Preferred Qualifications

• Prior or current experience supporting VPs at large scale tech company
• Consistent track record of ensuring confidentiality and discretion in all partnerships
• Experience driving events and fostering team environment
• Demonstrates attention to detail, responsible, proactive, drives tasks to completion
• Experience independently managing projects, multi-tasking, and changing direction quickly if needed
• Experience building and maintaining trust with leadership and partners
• Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
• Experience in a multi-staffed office environment
• Project management experience
• Experience building, managing and influencing cross-functional business stakeholder relationships
• Experience managing logistics across multiple teams
• BA/BS Degree