Executive Administrative Asst III

Executive Administrative Asst III

Requirements

• Associate’s degree and/or Bachelor’s degree or progressive work experience in addition to experience below
• 4+ years of related experience
• Exceptional secretarial and administrative skills
• Knowledge of division organization, terminology and operations
• Ability to work independently and within a team
• Proven organizational skills, with ability to keep others focused, on task and efficient
• Excellent communication skills, both written and verbal with ability to work with all levels of the enterprise
• Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software

Responsibilities

• Provide comprehensive administrative support to CAPA-GA’s Head of Government Relations and Head of Corporate Reputation, including managing calendars, scheduling meetings, processing expenses and coordinating travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Assist in the planning and execution of events, meetings, and conferences
• Maintain and organize files, records, and documentation
• Handle confidential information with the utmost discretion
• Coordinates and facilitates high-level executive functions with wide latitude for independent judgment
• Schedules appointments and coordinates arrangements for meetings, conferences and travel itineraries
• Performs a variety of duties to conserve the time of the executive, such as keeping personal business bookkeeping records and other personal business items as directed
• Exhibits a high level of tact and discretion due to the frequency of high level internal and external contacts
• Demonstrates a thorough understanding of executive’s job and methods of work
• Coordinates and/or supervises office administrative and support personnel, assigning, prioritizing and monitoring work
• Assists with numerous highly confidential functions including merger and acquisition early stage meetings and due diligence document organization
• Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records
• May participate in other Board activities such as Board website, or preparation of annual meeting documents
• Tracks Board participation and activity and coordinates payment of fees
• Communicates and coordinates with internal departments, community leaders, organizations, shareholders and high-level customers in order to resolve issues and concerns and to relieve executive of administrative details
• Follows-up on complaints to ensure their resolution
• Researches, assembles and prepares data and special reports, providing analysis and summaries (e.g. SEC research, merger & acquisition or Proxy activity)
• Conducts projects as assigned such as coordinating regulatory exams
• Analyzes complex information requests and determines appropriate action

Preferred Qualifications

• Experience within government relations or corporate (communications) or similar field preferred
• Detail oriented individual with exceptional organizational and time management skills with the ability to work independently, multi-task and prioritize work assignments
• Team player with a high level of professionalism, self-motivation, and positive attitude
• Excellent communication skills, both written and verbal with ability to build relationships with internal and external partners
• Proficiency in software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Excel, SharePoint, Outlook and Teams) and Work Day a plus