Executive Administrative Assistant to Senior Vice President of Aftermarket

Executive Administrative Assistant to Senior Vice President of Aftermarket

Requirements

• 3 years of relevant experience or AA degree + 1 year of relevant experience
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Must be able to work efficiently, courteously, and professionally within a team environment

Responsibilities

• Provide highly competent administrative support to Sr. VP of Aftermarket
• Proactively manage executive’s calendar – arrange and coordinate meetings by identifying priority and content
• Monitor and manage the executive’s email inbox, escalating, actioning, and filing correspondence by content and priority
• Plan meetings and events; select event facilities, coordinate catering, and technical equipment as needed
• Coordinate on site meetings including booking meetings rooms, organizing hospitality and setting up Zoom/Teams links
• Arrange domestic and international business travel, including air, hotel, and ground travel
• Prepare and process expense reports, adhering to DTNA’s travel policy
• Field and route incoming phone calls as appropriate
• Meet, greet, and interact with internal and external visitors and partners; provide hospitality and administrative support as needed
• Effectively handle sensitive, confidential, and proprietary information
• Review operating practices and implement improvements where necessary
• Act as point of contact and help enforce DTNA’s record retention policy in the SVP Aftermarket Office
• Maintain departmental distribution lists and department contact lists
• File and retrieve documents as necessary
• Create Purchase Requests, monitor, and track department Purchase Orders, submit invoices for payment
• Manage office and business needs for supplies, materials, tools, IT equipment, and other resources
• Perform research for special assignments and prepare PowerPoint or other audiovisual graphic presentations, data analysis, and reports and recommendations

Preferred Qualifications

• A solid knowledge of DTNA’s current office programs