Executive Administrative Assistant – NF Securities Backed Lending & Pension Risk Transfer

Executive Administrative Assistant – NF Securities Backed Lending & Pension Risk Transfer

Requirements

• High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
• Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
• Typically, six or more years related administrative assistant experience.
• Knowledge of company policies and organizational structure.
• Understanding of office practices and procedures.
• Ability to make decisions and recommend solutions to work processing and office management problems.
• Strong communication skills to interact with all levels of leaders, associates, and external contacts.
• Ability to proofread own work and work of others for content and format accuracy.
• Intermediate mathematical calculation skills.
• Ability to build effective business relationships.

Responsibilities

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader’s personal calendar as directed.
• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
• Compiles information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leader’s attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• May participate in special projects as assigned.
• May perform other responsibilities as assigned.

Preferred Qualifications

• Nationwide experience is highly desirable.