Event Producer – Pilots

Event Producer – Pilots

Requirements

• 3+ years of experience in the event production industry
• Fluent English
• Ability to manage multiple projects at any given time and pull together multiple aspects of an event in an organized and efficient way
• Have an innovative mindset to identify cutting edge solutions in the production space
• Have a strong network of vendors and venues
• Understanding of technical production requirements
• Basic knowledge of fabrication processes and familiarity with permitting processes
• Huge appetite for learning and the ability to pick up new skills quickly
• You’ll be solution-focused, identifying problem areas and then creating plans to find resolutions
• Have strong communication skills and a proven track record of building positive working relationships
• Curious and keen to push boundaries and try new concepts
• Able to communicate with partners, brands, agencies, and talent on efforts
• Ability to think strategically when faced with an events partnership brief or with our proprietary data on what events work
• Collaborative and willing to get hands dirty
• Construction and/or Architecture projects
• Experience in virtual events is a plus

Responsibilities

• Lead the end-to-end execution of events, ensuring all elements—from concept to onsite production—are flawlessly implemented, on time, and within budget.
• Oversee all logistics, including venue coordination, vendor management, permits, staffing, equipment rentals, and contingency planning.
• Collaborate with internal teams and external partners to ensure creative vision and production standards are consistently met.
• Manage timelines and production schedules, anticipate potential challenges, and proactively implement solutions to avoid disruptions.
• Conduct site visits, walkthroughs, and rehearsals as needed to ensure all aspects of the event are prepared for successful delivery.
• Supervise onsite production, providing real-time leadership and decision-making to ensure smooth operations and a high-quality attendee experience.
• Develop, manage, and track event budgets from initial planning through post-event reconciliation, ensuring accurate forecasting and cost control throughout the process.
• Work closely with internal stakeholders and finance teams to align budget allocations with event goals and organizational priorities.
• Negotiate contracts and pricing with vendors to maximize value while maintaining high-quality standards.
• Monitor all expenses in real time, proactively identifying and addressing potential overages or cost-saving opportunities.
• Establish and uphold creative and operational quality standards for all projects.
• Conduct regular reviews to ensure deliverables meet creative and operational benchmarks.
• Gather and analyze feedback post-delivery to drive continuous improvement and document best practices for future projects.
• Offer strategic recommendations grounded in local market knowledge to enhance event impact while ensuring compliance with regional regulations and alignment with cultural norms.

Preferred Qualifications

• Experience in virtual events is a plus