Event Executive – Travel/Hospitality Client
| Company | IPG DXTRA |
|---|---|
| Location | Stamford, CT, USA, Chicago, IL, USA, Charlotte, NC, USA, Culver City, CA, USA, New York, NY, USA, Atlanta, GA, USA |
| Salary | $40000 – $40000 |
| Type | Full-Time |
| Degrees | |
| Experience Level | Junior, Mid Level |
Requirements
- 2-3 years of experience within an agency or events field
- Strong written and verbal communication skills with the ability to interact effectively with both internal and external teams
- Excellent attention to detail, time management, and organizational skills
- A self-starter with the ability to take initiative, solve problems, and handle new challenges
- Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Publisher)
- A valid driver’s license is required
Responsibilities
- Act as day-to-day contact for key clients
- Communicate clearly and effectively with clients, vendors, venue operators, and partners
- Oversee the day-to-day operations of planning and implementing events (all logistics: pre, during, and post, from researching venues to wrap reports, and timelines)
- Deliver unique, custom event solutions to key program collaborators, internally and externally, on a regular basis
- Maintain and seek creative ways to enhance partner relationships, as well as vendors and properties
- Manage numerous projects simultaneously, handling smaller-scale turn-key event experiences and supporting large scale custom event experiences
- Own finance paperwork and documentation (Creation of POs, job codes and adding new clients as vendors into our systems)
- Develop post event wrap-up emails and decks to clients directly following events and compile end of year recaps
- Attend events while serving as a main point of contact for vendors, guests, clients, and partners
- Assist in maintaining documents like status reports, inventory tracking, and meeting notes
- Support with expense and budget management
Preferred Qualifications
- A go-getter with a “no job is too big or too small” mentality
- Comfortable working both behind the scenes and directly with guests
- Willing to adapt to a fast-paced work environment with a coachable attitude
- Experience in Airtable a bonus
- Willingness to travel domestically and work on weekends or holidays as needed
- A sense of humor and the ability to engage in light-hearted moments – we like to have fun!
- Flexibility and willingness to travel domestically and work weekends or holidays as needed. Anticipated travel level: Moderate (20-45%)