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Document Control Coordinator

Document Control Coordinator

CompanyIrving Oil
LocationColorado, USA
Salary$Not Provided – $Not Provided
TypeFull-Time
DegreesBachelor’s
Experience LevelMid Level

Requirements

  • Strong problem-solving abilities
  • Proficient in Microsoft Office and other software applications
  • Skilled in multitasking and confident decision-making in high-pressure environments
  • Excellent analytical skills with a focus on data-driven insights
  • Highly adaptable with a sense of urgency and flexibility toward shifting priorities
  • Able to set and adjust priorities based on business objectives and stakeholder needs
  • Minimum 3 years’ experience in Administration
  • Document Control experience
  • Post-secondary education in Administration

Responsibilities

  • Facilitate document naming and numbering according to Irving Oil’s approved system
  • Perform quality checks on P&IDs, engineering drawings, vendor documents, and work packages for completeness and accuracy
  • Review purchase orders to identify documentation requirements at each project phase
  • Monitor due dates for technical deliverables and critical safety data (PSM-201)
  • Manage correspondence flow, ensuring outgoing documents are accurate, properly routed, and secure
  • Organize and maintain records and databases to meet security access standards
  • Track project documentation status to ensure timely submissions
  • Validate project documentation for format, completeness, and contract compliance
  • Oversee the full lifecycle of project documents—approvals, updates, markups, and supplier transmittals—in alignment with Documentum policies

Preferred Qualifications

    No preferred qualifications provided.