District 6 Administrative Assistant I or II
| Company | Oklahoma State Government |
|---|---|
| Location | Sharon, OK, USA |
| Salary | $42100 – $48300 |
| Type | Full-Time |
| Degrees | Bachelor’s |
| Experience Level | Entry Level/New Grad, Junior |
Requirements
- Knowledge of spelling, punctuation, and business English
- Knowledge of business mathematics
- Knowledge of modern office methods and procedures
- Knowledge of the maintenance of complex records
- Knowledge of the major policies and procedures governing assigned programs
- Ability to establish and maintain effective working relationships with others
- Ability to perform confidential work and maintain confidentiality
- Ability to interpret and complete routine matters according to agency policies and procedures
- Ability to follow oral and written instructions
Responsibilities
- Participates in projects as team member or team leader
- Develops and implements special procedures
- Initiates correspondence requiring knowledge of agency or program procedures and policies
- Develops and maintains confidential or complex files
- Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
- Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
- Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
- Coordinates activities with internal and external customers
- Establishes educational and/or training programs
- Interviews callers, arranges appointments, and performs other office tasks and duties
- Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff
- Trains or mentors other staff
- Supervises subordinate staff
Preferred Qualifications
- Some agencies may require frequent job-related travel for certain positions
- Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy
- Some agencies may require a specific bachelor’s degree or college hours
- Some agencies may prefer a candidate with a specific bachelor’s degree or college hours