Director of Finance

Director of Finance

Requirements

• Comprehensive understanding of public sector budgeting, financial planning, and governmental accounting principles.
• Familiarity with municipal fund structures including General Fund, Capital Fund, Grant Fund, and revolving loan programs.
• Knowledge of federal and state grant regulations, reporting requirements, and audit standards (e.g., 2 CFR Part 200 – Uniform Guidance).
• Understanding of financial risk analysis, forecasting models, and cost control techniques.
• Knowledge of City of Philadelphia’s financial and procurement systems (e.g., OnePhilly, FAMIS) is preferred.
• Knowledge of the principles, practices, and problems of preparing and administering operating and capital budgets in a municipal agency.
• Knowledge of the principles and techniques of developing and maintaining costs and performance statistics.
• Substantive experience with Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB).
• Ability to learn and work with existing technology systems for processing in the City systems (FAMIS and ACIS) and HUD systems (IDIS and LOCCS) for budgeting, purchasing, accounting, and contracting and adapt to new technology and tools as they go online.
• Demonstrated experience managing, training, and directing staff.

Responsibilities

• Formulates and develops DPD’s annual operating budget across all funding streams.
• Confers with DPD Director and senior staff; and other agencies to determine priorities and needs; adheres to City Finance directives; and provides rationale for any additions/deletions.
• Plans, assigns, and reviews the work of staff for accuracy, completeness, and conformance to funding requirements for budgeting, grants revenue funding, contracting and auditing processes.
• Oversees the invoice review and approval process for the 100+ subrecipient grantees and over 200+ contracts.
• Directs and reviews budgets for new non-entitlement federal, state or local grants; reviews conditions and terms of grant agreements; arranges reimbursement schedules and monitors expenditures during the life of the grant.
• Participates in HUD and City monitoring visits and audits; provides reporting of fiscal policies, procedures and practices; manages staff to produce and provide additional fiscal/contract documents in response to additional audit requires; and works with staff to implement ongoing improvements to fiscal systems.
• Directs production of and reviews all required financial reports to include but not limited to as follows: periodic income/expense reports internally to departmental leadership; HTF expenditure reports for bi-monthly HTF Advisory Board meetings; and all year-end reconciliation reports required by departmental leadership, City, City Council, HUD and other funders.
• Establish accounting controls for the review of expenditures, reports and financial statements to monitor the financial status of the department and ensure that funds are efficiently and effectively spent.
• Oversees and provides support to the administrative unit, including procurement, mail services, and departmental fleet operations.

Preferred Qualifications

• Knowledge of the City of Philadelphia’s financial and procurement systems (e.g., OnePhilly, FAMIS) is preferred.
• Preferred, experience managing complex budgets with funding from multiple federal funding sources including (HOME, CDBG, HOPWA, and ESG).
• A Master’s degree in Business Administration, Accounting, Finance, or Public Administration preferred.
• Minimum of 3 years of budgetary and accounting experience for a public institution with a budget over $10 million annually preferred.